Facility Use Application Form

Name

This address will receive a confirmation email

Phone

Event Title

Fee Category:

Personal/Non-profit Commercial/For-profit

Applicable to all facility use rentals: I acknowledge that children and youth will be fully supervised at all times, and are not permitted access to other areas of the church except for the rental space

Yes, I accept full responsibility No, I am unable to supervise children and youth during this rental

In renting TBC's WOODLOT INDOOR PLAYGROUND, I acknowledge that food and beverages are strictly prohibited and that children will be supervised at all times Yes

Date of Event:

Room(s) Requested:

Rental time slot (inclusive of setup and cleanup time)

I understand that early access to the faciliity other than the time frame I have requested is not permitted

Yes

Date of Event Setup - (if different from event date)

Arrival and Departure Times for event set up (only fill in if setup is on a different date than the event)

Event Contact Person (if different from name above)

Name of Organization (if applicable)

Copy of up-to-date insurance provided (business or organizations only) Please select

Yes No

Kitchen Equipment needed (if applicable)

Audio Visual Person (if applicable). Extra fees will apply.

Audio Visual equipment Needed. Extra fees will apply.

Application Fee (non-refundable but will be applied to the final invoice) $20 CAD

* I acknowledge that the balance of the rental fee is due within 7 days of being invoiced. Failure to pay the fees will result in the date being released for other applications.*

I agree with the stipulations on the reverse side of this application, to payment of the applicable fee, and will be responsible for the proper use of the facilities of Temple Baptist Church and realize I am liable for any damages incurred. The church is not liable for any damage to the users’ property or for injury or harm to any person participating in or coming to or from the premises, however caused, and the Applicant agrees to indemnify the church against financial consequences of any liability. The leadership also reserves the right to decline the use of our facility if the applicant’s request conflicts with events or usage required by the church. In the event that a conflict does occur due to any circumstance, the church use will take precedence.

Applicant Name

Applicant Signature

Date

Rules and Regulations

The leadership of Temple Baptist Church will enforce the following requests:

1) No alcohol is permitted

2) No weapons or any devices deemed harmful to the public are permitted

3) No gambling is permitted

4) No illegal activities are permitted

5) No alterations or other activities that deface the facility are permitted

6) Applicants are responsible for their own actions and those of their guests

7) Applicants may not store items on the premises without prior permission

8) Signage of any type may not be posted on the property without prior permission

The facilities are not available for rent on Saturday evenings (TBC wedding receptions excluded), Sundays or Statutory Holidays.

As a church facility, this building is dedicated to Jesus Christ, God’s Son. It is therefore only available for activities, including prayers and ceremonies, which are consistent with this dedication.

Nothing is to be moved without permission from the church contact person. Anything that is moved for the event must be placed back in its original location before the next day. Certain items may not be moved/removed from the Auditorium: piano, keyboard, video monitors, sound equipment.

No holes are to be made in walls, ceiling or doors and any decorating must be able to be removed without marking the walls. Windows on the hallway side of seminar rooms and classrooms are not to be covered.

Paper products, coffee, tea, sugar, etc. must be provided by the contact person.

If the gymnasium is being used, non-scuff running shoes are mandatory. The contact person is responsible to ensure necessary sports safety equipment is used by participants.

Room Setups

All rooms that are designated for use must be set up by the applicant at a time that does not conflict with church related activities. Upon completion of the event for which rooms were used, the applicant is responsible for the cleanup and the setup of the room to its original condition or format. Any additional cleanup by custodial staff will result in a fee as set out in the fee structure provided below.

Audio Visual Person

The Auditorium and Student Centre sound and lighting may only be operated by a TBC audio/visual technician, at the rate provided below.

In addition, use of meeting room or classroom projectors/screens/monitors (tech equipment) is available at the rate provided below.

Security

Security personnel will be notified when there is an event scheduled in the building after business hours or on the weekend.

Insurance

The permit holder is responsible to indemnify TBC with respect to all aspects of the usage and non-members and organizations are required to provide a Certificate of Comprehensive Liability Insurance in the minimum amount of $2 million per occurrence, including tenant’s liability, naming Temple Baptist Church as an additional insured.

I have read all rules and regulations and understanding of the insurance responsibility

Option

Credit/Debit Card Number

Expiration Date/CVC

Name on Card Card Billing Address

Description

Please fill out this form and click submit.

Facility Use Application Form

Description

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